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BCGV1354900 - Millwork Restoration

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Basic Information

Reference Number


Issuing Organization


Owner Organization


Project Type

ITB - Invitation to Bid (Formal)

Project Number



Millwork Restoration

Source ID




Canada, British Columbia, Vancouver, Coast & Mountains

Job Location

Robson Square, 800 Smithe Street, Vancouver, BC



Mar 13, 2018 09:58 AM PDT

Question Acceptance Deadline

Mar 16, 2018 04:00 PM PDT

Questions are submitted online


Closing Date

Mar 19, 2018 01:00 PM PDT

Onsite Visit

Mar 15, 2018 03:00 PM PDT

Contact Information

Rajan Sehra




The scope of work includes the refinishing of the millwork in Robson Square Block 71 Lobby.

The intent of this bid call is for BGIS Workplace Solutions Inc. (“WSI”) to obtain offers (“Bids”) from interested and qualified parties (“Bidders”) to perform the Work required to complete Millwork Restoration located at Real Property Division (RPD), Ministry of Citizens’ Services, 800 Smithe Street, Vancouver, BC for a Stipulated Price.

Courthouse Security Clearance

All employees and service providers, including contractors, sub-contractors, and consultants working on courthouse projects, working within public or non-public areas of court facilities, or within non-public areas of stand-alone Crown counsel offices, shall be security cleared according to this courthouse security clearance process.

The successful proponent will be responsible to ensure that all individuals who will be onsite to complete the work already have the necessary Courthouse Security Clearances or alternatively that the security clearance applications are completed correctly and in full immediately following the award of the contract.  Individuals will not be allowed onsite to perform the work until all security clearance requirements are completed and approved. 

Upon receipt of accurately completed forms the estimated processing times are 2 to 6 weeks.

Process requires submission of Disclosure Form, clear complete copy of the front and back of a piece of identification with the applicant’s picture as well as a credit card form for the mandatory $20 charge per individual. 

All security clearance forms and instructions are contained within the bid package for review during the tender period.

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Required Acknowledgement

Confidentiality Agreement

A non-disclosure agreement is required for this project, please read and acknowledge prior to reviewing the project information and bidding package.  Any questions or concerns please contact the BGIS WSI Project Manager.

Pre-Bidding Events

  • Event Type

    Onsite Visit



    Event date

    Mar 15, 2018 03:00 PM PDT


    800 Hornby Street, Vancouver BC

    Event Note

    A pre-bid meeting has been arranged for all Bidders on 15 day of Mar, 2018 at 15:00 PST/PDT (local time).  All bidders will be required to sign in on arrival to confirm their attendance.

    Please meet at Paladin Security Desk 800 Hornby Street, Vancouver BC
    Photo identification is required for site tour
    This pre-bidding tour is available for General Contractors and sub-trades

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission


Item Based


Item Based

Bid Documents List
Item Name Description Mandatory
Appendix G BGIS WSI Contractor Health, Safety and Environmental Policy Contractors Handbook Yes
Bid Bond Bid Bond (if required as per the Instructions to Bidders > $150K) No
Consent to Bond Letter of Surety / Consent to Bond (if required as per the Instructions to Bidders >$150K) No
Bid Form Acknowledgement Bid Form Acknowledgement Yes
Additional Bidding Instructions

All bids are to be submitted using MERX on-line bid submission form, please ensure all items as identified in the bid documents list are signed and/or uploaded as indicated as Mandatory or as required per the Instructions to Bidders otherwise your submission could be non-compliant.  If bonding is required, the successful proponent only will be required to submit the original copy of their Bid Bond to BGIS WSI before the Letter of Intent will be issued

This tender will close on 19 day of Mar, 2018 at 13:00 PST/PDT (local time).

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